Job Description

Summary

Work closely with Proposals, Engineering, Manufacturing, and Supply Chain to prepare timely, cost-effective import/export budgets and execution strategies. Responsible for handling the technical details of international transportation—multi-modal (AIR-OCEAN, PARCEL, INLAND), import/export documentation, trade compliance, and varying customs regulations, and building relationships with logistics intermediaries. Serve as a troubleshooter, address, and resolve problems inherent in moving freight. Prepare accident/non-conformance reports and initiate insurance claims with the treasury group as needed.

Principal Duties & Responsibilities

• Manage the performance of all carriers and logistics intermediaries
• Ensure compliance with international and U.S. laws related to import/export activity & Trade Compliance
• Work with Project Managers/Engineers to prepare Project Logistics Plans
• Supervise and coordinate preparation of project cargo for both domestic and international shipments
• Liaison between Company and Customer coordinating all logistic efforts
• Prepare logistic budgets for new projects and assist with parts and equipment source.
• Prepare Purchase Orders, Sales Orders and Shipping instructions for Projects & AMS-After Market parts
• Prepare and review / file BLs, invoices, COAs, packing lists and SDS (when applicable
• Monitor / communicate status of orders / shipments to suppliers / customers (ETAs, ETDs) and provide feedbacks for internal and external customers.
• Request new vendor creations and update existing ones in the ERP system when needed
• Manage / track invoices and assign invoices for payment / assure smooth communications with accounting
• Troubleshoot / Keep all internal order systems up to date.
• Assist Manager in research markets/products in order prepare business plans.
• File documentation on the network in a timely manner
• Assist with inventory audit and evaluation and slow moving reduction initiative
• Other duties as assigned

Job Specifications

• Knowledge of international commerce—international banking issues, sales and payment terms, incoterms, customs regulations
• Supervisory and leadership skills on projects
• Must have a professional attitude and be a team player
• Good communication, organization, interpersonal and time management skills
• Awareness and appreciation of different cultures; diplomatic
• Proven job diligence, dedication and attention to detail
• Commitment to work overtime on occasion
• Microsoft Word, Excel, Outlook, Adobe, etc.) & SAP ERP.
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment
• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors

Education and Formal Training:

• Bachelor’s degree in business/ international commerce or supply chain.
• 5 – 7 years of applicable Logistic & Supply chain experience in the manufacturing sector of an engineered product
• Bilingual - fluency in English and Spanish reading, writing & speaking – Required.

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